1. Booking and Payment Terms

1.1 Deposit

A non-refundable deposit of 60% is required at the time of booking to secure your spot in the workshop.

1.2 Full Payment

The remaining balance must be paid in full no later than 4 weeks before the workshop start date. Failure to pay the remaining balance on time may result in the cancellation of your booking, with no refund of the deposit.

1.3 Payment Methods

Payment can be made via Bank Transfer. The customer is responsible for any transaction fees.

2. Cancellation and Refund Policy

2.1 Cancellation by Participant

•More than 20 days before the start date: You will receive a refund of the amount paid, minus the non-refundable deposit.

•Less than 20 days before the start date: No refund will be provided.

•Travel insurance is strongly recommended to cover any unforeseen circumstances.

2.2 Cancellation by the Organizers

In the event that the workshop must be canceled due to insufficient participants, extreme weather, or other unforeseen circumstances, participants will receive a full refund of only of the refundable amount. 

3. Travel and Accommodation

3.1 Travel Arrangements

Participants are responsible for making their own travel arrangements to and from Reykjavik, Iceland. The workshop begins and ends in Reykjavik, and any transportation during the workshop will be provided as outlined in the itinerary.

3.2 Accommodation

Accommodation for the duration of the workshop is included in the price and is based on single occupancy. 

3.3 Meals

Meals will be provided as specified in the workshop itinerary. Participants are responsible for any additional meals, snacks, or drinks not included. 

4. Workshop Itinerary and Changes

4.1 Itinerary Flexibility

The workshop itinerary is subject to change due to weather conditions, road closures, or other unforeseen circumstances. The photography guide may adjust the schedule to ensure the best possible photographic opportunities.

4.2 Weather Conditions

Iceland’s weather can be unpredictable and harsh. The organizers are not responsible for poor weather or any resulting inability to access certain locations. Participants are advised to come prepared with suitable gear and clothing.

4.3 Event of road closure

In the adverse event of extreme weather where roads are officially closed for security reasons, attendants will need to extend their stay at a particular hotel not covered under the workshop schedule. In these cases, extra costs to cover the extra nights are not the organizers responsibility. Each individual must be prepared to cover these extra costs of accomodation. Refund from the hotels booked for those nights that occupancy will not be possible are usually not available as they are in a last minute basis.

5. Health and Safety

5.1 Fitness Level

Participants should have a moderate level of physical fitness, as the workshop may involve hiking and walking on uneven terrain, including glacier hikes and rugged landscapes. If you have any health concerns or limitations, please inform the organizers in advance.

5.2 Travel Insurance

Participants are advised  to have comprehensive travel insurance that covers medical expenses, trip cancellation, lost luggage, and personal injury. 

5.3 Responsibility for Safety

While the organizers and guides will take all necessary precautions for your safety, participation in the workshop is at your own risk. The organizers are not responsible for any injuries, accidents, or loss/damage to personal property during the workshop.

6. Photography Instruction

6.1 Skill Level

This workshop is open to photographers of all skill levels, from beginner to advanced. However, participants are expected to have a basic understanding of their camera equipment.

6.2 Equipment

Participants are responsible for bringing their own photography equipment, including cameras, lenses, tripods, filters, and spare batteries. A recommended equipment list will be provided upon booking. The organizers are not responsible for any loss, damage, or malfunction of equipment during the workshop.